Meeting called to order at 6:37 Wednesday Aug 19/09
In attendance:
Terry Sheldrake
Kathleen Church
Tony Church
Kendell Nielsen
Steve Halliday
Dorothy Ogurek
Ron Noulette
Tanya Swan
Paul Nielsen
Dana Ogurek
Treasurer report read by Paul, covering all the costs regarding the rebuild and move
Expenses were approx: $157.50 to Griffith & Sons
$5345.48 to Copley Bros
$987.00 to G & E
$515.00 to ABA
Monies remaining in bank after said expenses $3862.26
OLD BUSINESS
Last meetings minutes accepted and approved by Kendell & Michele , motion was 2nded by Kathleen
Track rebuild completion
- Ron has a electrician he knows coming out possibly this week to take a look at hooking up moto shed, he will see what parts are needed for the job. Possible we may need to spend $100.00 on parts he will let us know the approx. dollar amount, but his labor to hook up is pro bono as he owns Ron a favor, we will wait for dollar $ amount to proceed
- Ron also said he has a guy that will repaint the lines on our track pro bono when we decide to do it
Gaming liscense
Fiona not present at meeting to update this but it was found that the info was in binder we got back from resigned executive. Ron also said that JDF would be able to help us (regarding the gaming funds.)
Volunteers
Michele has sent Paul a version of the volunteer cards previously used in prior years
It was decided that we would wait until next season to implement this promo, as this year is almost over. Will try to be ready for first race next year
Also discussed was how to promote /get new members Steve said bmxbc.com has ideas to promote and Ron also mentioned schools
Tanya said we needed to go to superintendant so that we could get info out in school newsletters etc or in the schools libraries ---Kathleen said she would approach the idea at the school pac meeting
Lavender Parade
Parade was a success. The kids all had fun handed out lots of pamphlets, unsure though if we got any new members because of it. But the consensus is to do it again next year and keep some of the decorations stored to use again--- Our float won 1st place.
 
Nick geortzen clinic
No dates available, he is booked
Shane and Erin to do a rider clinic for young riders on Aug 26 Wednesday, no one signed up yet
 
NEW BUSINESS
Year end wrap up,
--room needs to be booked- Terry will contact JDF regarding this (tentive date Oct 17) he will see if available and if the galleon room is available or book a date around that time that works.
--Food for yearend, Terry, is taking this on. We told him what we have done in past potluck/ pizza/ club supplied drinks and desserts
--Perpetual trophies need to be collected some have been returned. A phone around may be necessary. Paul will ask Roko regarding trophies the Banners have (“most inspiring” from a couple years ago – not yet returned. and 1 from last year “favorite rider”?)
Due to this we will now have to keep those trophies and either see if JDF will display them or we somehow display them at the moto shed.
--AGM to follow the award ceremony -new executive to be voted in at this time Kathleen will rework last years job description sheet so it can be given to members and parents for prior consideration. Only 1 person per executive position not like last year.
The person elected can have an assistant but that is not and executive position (sub committee)
---prizes etc for year end – Tanya said is a big job we need a couple people to take this on Kathleen will rework the donation letter found in moto shed some could be given out at these last races perhaps parents know of someone or someplace that would donate a small gift, Paul will mention to Rob (rider rep) to perhaps approach bike shops
Redneck race (25th Anniversary Race)
Kathleen and Shelley organizing this for Victoria’s 25th anniversary (became club May 30/84
Tentative date for this race yet to be decided (sept)
Ideas welcome----moms race, pit bike race dragging rootbeercans, foot down game, big wheel races (,Ron said to keep eyes open at garage sales, used Victoria etc for the old big wheels)
BBQ for the families (Salmon possibly? chili etc). Invite old riders from the past to come out and participate
Metchosin days Sunday Sept13
Kathleen and Tony will set up a booth with banners & trophies & info to promote the club and the sport, they will take the popcorn machine. Volunteers are needed.
 
Treasurer position
Roko has requested to Paul that we find another person/member to replace him for the remainder of the year as he no longer wants the responsibility.
Linda Walton is willing to take over this position until we have our next agm meeting
She has the experience. It was asked that Linda take over the treasurer position, motioned by Tanya and Michele this decision was 2nd by Dorothy and Ron. Linda will also be given signing authority on the account.
Tony also motioned that it would be feasible to have 1 more person have signing authority incase a member is away for an extended period of time, Ron Noullette has agreed to be this person
Seconded by Kathleen and Michele.
JDF meeting Sept 15th
Sept 15th. Terry to find out exact date. We need to do up proposal to JDF to ask them to match the dollar amount that was spent on relocating the club and property to world location. show them what was spent and who it went to and ask if they will match or reimburse all or a portion, as there is still much more that needs to be done show them how (if they were to match it) the money will be used (power for moto shed if not done yet, proper deck with handrails, picnic benches and benches for seating, closing in bottom of moto shed and siding on storage shed, new signage any thing to improve the facility and promote the club
Make sure we get put on the agenda so this can be discussed. Ron Tony and Terry to go to the meeting
Kathleen would be good to do up proposal once we confirm we are on the agenda
Meeting adjourned at 7:44 pm